CRIME AND JUSTICE ADMINISTRATOR-BRITISH HIGH COMMISSION DAR ES SALAAM

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CRIME AND JUSTICE ADMINISTRATOR POSITION DESCRIPTION:

 

BRITISH HIGH COMMISSION DAR ES SALAAM
OFFICE NOTICE NO. – 10/16 DAR

Position : Crime and Justice Administrator
Section : Crime and Justice Team
Grade : A2 (L)
Position Type : Fixed Term contract until 31 March 2017 with possibility for
further contract extension at that point
Salary : TZS 1,907,988 – 2,360,603 per month

A vacancy has arisen at the British High commission for an A2 (L) Crime and Justice Administrator in the UK Crime and Justice Team on a fixed term contract until 31 March 2017 with possibility of further extension. The position is graded at A2 (L) for which the current salary is TZS 1,907,988 – 2,360,603 per month before deduction of tax. Where the successful candidate is not liable to Tanzanian tax, the salary will be abated under HM Treasury regulations to take account of the tax they would have paid.

The Role:
The successful candidate will be part of a UK Crime and Justice team, providing project administrative support. Working in line with the UK’s overseas strategies will be key, and the ability to work in an ever changing environment where priorities will change daily. The Team is a regional one and most of the team travel regularly throughout East Africa. This role is Dar es Salaam based but the successful applicant may be asked to travel occasionally.

Key Responsibilities:
Working in a supporting role, the successful candidate will be responsible for managing project related resources and information and supporting the Criminal Justice Advisor and International Liaison Officer in project implementation, management and delivery. The job holder will also be required to provide administrative support to the team. They will report to the National Crime Agency Office Manager, based in Nairobi.

The main duties include:
• Act as an initial point of contact for all project-related enquiries.
• Provide administrative support in monitoring and evaluation of projects, and supporting team members in all administrative aspects of project management, such as managing and coordinating logistics for project related training programmes.
• Manage and monitor project expenditure and maintain financial and progress reports. Review and process all expense claims for projects, including travel claims.
• Organise team meetings, events and visits, including drawing up agendas, minutes, programmes, organising transport and hotel bookings.
• Coordinate extensively with service units and liaise frequently with staff members across other sections within BHC Dar Es Salaam, BHC Nairobi, the region and London.
• Provide general administrative support to team members.
• On occasion provide administrative support to the team as a whole.

Required Skills:
• The successful candidate will require strong administrative skills and IT skills (a working knowledge of Microsoft Excel and Word is essential).
• S/he should be highly organized, able to take initiative and to work accurately within deadlines.
• Given the nature of the work, the candidate will be expected to be a good team player and previous experience in project management would be desirable.
• Fluency in written and oral English is essential.
• The ability to communicate in Swahili is preferred but not essential.

Due to the nature of the role it is necessary that any applicant is able to obtain security clearance to official-sensitive. Security checks and an interview will be conducted.

Key Competences:
The candidate should be able to demonstrate the following civil service competencies to level 1:
• Collaborating and Partnering – creating and maintaining positive, professional and trusting working relationships with a wide range of people within and outside the office to help get business done.
• Delivering at Pace – focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. Working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
• Managing a Quality Service – being organized to deliver communications objectives and striving to improve the quality of communications, taking account of diverse customer needs and requirements. Planning, organizing and managing time and activities to deliver a high quality and efficient service, applying programme and project management approaches to support delivery.
• Changing and Improving – being open to change, suggesting ideas for improvements to the way things are done and working in ‘smarter’, more focused ways.

NOTE:
? All applicants must be legally able to work in Tanzania with the correct visa/status or work permit.
? The British High Commission in Dar es Salaam is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
? Staff members recruited locally by the British High Commission in Dar es Salaam are subject to Terms and Conditions of Service according to local Tanzania’s employment law.
? Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.
? Reference checking and security clearances will be conducted.
? If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.

The closing date is 10 October 2016 and no further applications will be accepted after this date.
APPLICATION INSTRUCTIONS:

 

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