Finance and Administrative Assistant-Land O'Lakes.Inc

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Job title: Finance and Administrative Assistant

Reports to:  Accountant & Procurement Specialist/HR Focal Person

Key responsibilities include:

Finance:


  • Maintain petty cash fund for the office

  • Assist in preparation of Voucher and writing cheques once approved

  • Assist in banking, paying out vendors and utilities bills (e.g Water, electricity etc)

  • Track trip reports and Travel Expense reports from staff immediately when they are back from field

  • Assist in procurement process

  • Validate vouchers and requests of incentives payments from partners

  • Perform other financial tasks when requested by Financial Controller or the Accountant

  • Provides backup for the Accountant when required.


Administration:

  • Welcoming visitors(Reception) , Collecting/Sending official mails/documents as instructed

  • Maintain inventory (Stationaries, Kitchen, Toilet & Garden) are always in stock

  • Scanning, Photocopying, Binding,

  • Facilitate hotel bookings and transport for visitors coming to the Tanzanian office and as well as for local staff travelling to other program sites

  • Maintain the filling systems under supervision of your supervisor

  • Maintaining office properties and ensure they are always in good conditions(ask for services/repairs once needed)

  • Update the Inventory register as soon as a new purchase is complete

  • Perform other tasks as requested by her/his supervisor and/or the PD and NCC.


 

Skills required:Minimum a Certificate in Accounting / Finance / Office orBusiness Administration, (a Diploma would be an added advantage) with a minimum of more than three years on the same position in International organization.

 

Kindly send only application letter and CV to procurement.tanzania@idd.landolakes.com Application Deadline: 14 October 2016

 


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