Management Associate



UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Placing women’s rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
The UN Women Tanzania Country Programme is part of United Nations Delivering as One and its programmatic activities constitute part of the UN Development Assistance Programme (UNDAP) 20142016.
During the general elections in 2015, UN Women led the Women’s Leadership and Political Participation Project (WLPP) ‘Wanawake Wanaweza’ that aims at ensuring increased women’s, youth and PWD’s leadership and participation in the political sphere at the national and subnational levels. The project contributes to three outcomes, namely: The Constitution, electoral and political participation laws advance and promote women’s rights and gender equality in political participation; Participation of women, youth and people with disabilities in political party structures and electoral processes enhanced’; and Gender equality and social inclusion advocates effectively influence media, faithbased and community leaders and grassroots organizations and networks to promote gender equality and social inclusion in leadership and participation. The project is implemented by UN Women through strategic partnerships with both government institutions and civil society organizations. The WLPP project complements the UNDP led election cycle support project, the Democratic Empowerment Project (DEP), which is a multidonor supported project led by UNDP, where UN Women and UNESCO are implementing partners with the electoral management bodies (EMBs) and other key stakeholders.
Under the overall guidance and direction of the Election Specialist – Gender and Social Inclusion, the Management Associate works in close collaboration with the remaining members of the Women’s Leadership and Political Participation team, as well as the Operations Team to support the management of the implementation of project activities and partnerships.

Duties and Responsibilities

Summary of Key Functions:
Results Management;
Programme and Project Analysis Design and Management.
Project Management Support:
Create, coordinate and manage a WLPP resource mobilization database for purposes of identifying potential opportunities of resources mobilization opportunities;
Keep track of contracts: Partners Cooperation Agreement (PCA) and Donor reports and advice Project management on upcoming deadlines including the closure of PCAs;
Analyze and monitor the financial status of the WLPP Projects’ financial resources and spending plan to ensure optimum utilization of resources;
Review incoming financial and narrative reports to ensure compliance with programme activities and monitoring framework and follow up on any concerns for timely action and resolution;
Ensure appropriate and systematic filing of Implementing Partners, Donors and project documentation according to CO standards.
In close collaboration with the Finance team, perform the following:
Track delivery of programme and projects focusing on aged advances, and implementation of project monitoring plans;
Monitor outstanding advances between UN Women and implementing partners’ records (FACE);
Support the closing of Partnership Agreements;
Facilitate generation of various reports to support timely decision making and provide advice on overall status of programme and projects to ensure timely follow up.
Key Deliverables:
An up to date database of potential donors;
Timely and accurate fulfillment of contractual partnership obligations;
Systematic, orderly and up to date filing of records;
All advances tracked and a plan for timely liquidations in place;
8 Partnerships closed.


Core Values/Guiding Principles:
Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Cultural sensitivity and valuing diversity:
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
Core Competencies:
Ethics and Values:
Demonstrate and safeguard ethics and integrity.
Organizational Awareness:
Demonstrate corporate knowledge and sound judgment.
Development and Innovation:
Take charge of self-development and take initiative.
Work in teams:
Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
Facilitate and encourage open communication and strive for effective communication.
Self-management and Emotional Intelligence:
Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
Conflict Management:
Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
Encourage learning and sharing of knowledge.
Appropriate and Transparent Decision Making:
Demonstrate informed and transparent decision making.
Functional Competencies:
Ability to support the development of systems for structuring, codifying and providing access to information and knowledge;
Strong skills in supporting programmes, projects and budgeting;
Ability to support results-based management and reporting;
Strong IT skills;
Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy ad a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexity.

Required Skills and Experience

University degree in Business Administration and Management, Public Administration, Program Management or relevant field.

5 years of progressively responsible experience in projects, administration, project management, financial management and audit management;
Good knowledge of administrative issues pertaining to multi-donors funding and related reporting systems, especially within the context of UN Women.

Fluency in English and Swahili is required.

Application Instructions

Online application, click APPLY below