PROCUREMENT SUPERVISOR-Médecins Sans Frontières (MSF)

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Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.
MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: PROCUREMENT SUPERVISOR

Start date: Immediately
Report to:Supply Chain Team Leader / Supply Manager or Logistics Manager/Supply Chain Officer

Location Dar es Salaam and Field visit if required

Main Purpose
Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance

Accountabilities
• Planning and supervising the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:
• Regularly assessing the market for new suppliers to supply the recurrent needs of the mission and seeking products/services that offer the best value for money within the shortest timeframes. Negotiating prices and proposing new suppliers to be validated. Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services. Submitting and collecting quotations and tenders following the MSF purchasing policy
• Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplier" data: price, availability, quality, lead time
• Together with the Supply Chain Officer determining the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors
• Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department
• Coordinating and leading the team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his her speciality and as specified in his/her job description
MSF Section/Context Specific Accountabilities

- Ensure that procurement is done in respect of the mission’s Engagement of expenditures/validation table
- Ensure that items are optimally sourced between different exsiting markets: field locations (Kasulu, Kibondo) versus coordination (Dar Es Salaam), based on price and availability lists.
- Process and follow up on procurement contracts from contract drawing to payment of supplier
- Ensure all procurement is properly followed up on in Logistix 7 software or any other database MSF implements: all purchasing documents are created, processed and archived correctly.
- Where necessary, liaise with warehouse team and transport officer for receptions and/or shipping process according to clients’ priorities
- Whenever relevant, challenge existing framework agreements with specific suppliers

Requirements

Education • Essential technical diploma in supply chain & procurement.
• Desirable University degree in supply chain & procurement.
Experience 1 year in MSF Logistics Department, previous experience in supply chain activities related jobs.
Languages Mission language essential. Local language desirable.
Knowledge Very good computer literacy (word, excel, internet)
Competencies • Results and Quality Orientation
• Teamwork and Cooperation
• Behavioral Flexibility
• To MSF Principles
• Stress Management
Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email MSFCH-tanzania-SupplyManager@geneva.msf.org latest by Wednesday 19th of October, 2016 at 5pm.

Please be sure to indicate in the subject line of your email the position title `` Procurement Supervisor``.

Women are encouraged to apply.

Only short-listed candidates will be invited to an interview.


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