Records Assistants -Earth Sciences Institute of Shinyanga (ESIS


Earth Sciences Institute of Shinyanga (ESIS) is a Private Technical Institute licensed by the National Council for Technical Education of Tanzania (NACTE) with Reg. No REG/EOS/041 to offer Exploration and Mining Geology and Petroleum Geosciences courses. ESIS’s head office is located in Shinyanga Municipality while some classes and dormitories are currently located within the mining premises of Williamson Diamond Limited in Mwadui Shinyanga.

Job Title: Records Assistants Department: Administration Report to: Administrator
Main Purpose

Records assistant work under the supervision of the Administrator shall securely sort, classify, maintain and archive different documents, files, records in a central filing system.

Personal Attributes

Team player with the ability to work independently

High level of integrity, honest and sense of responsibility

Self motivated and able to endure long working hours in

new challenging environments

Committed to deliver work of a high quality that meet and exceed industry standards

High level administrative skills

Demonstrate high level of customer care skills

Roles and Responsibilities:

The Record Assistant will be responsible in particular for:-

A records assistant provides assistance in managing ESIS records.

Ensure that all records are gathered, processed, indexed and well-kept securely

Maintain ESIS security and confidentiality of information in accordance with the ESIS Record Management and Public Information Disclosure Policies.

Provide access to filed reports/documents through proper authorization protocols

Establish, update and maintain a one point records registry hub Establish and maintain an updated file tracking system

Accurately record, file and distribute all inbound and outbound correspondences including mails, faxes, emails and internal correspondence etc.

Assist in the training of internal users on records management systems and related processes.

Assist in the formulation, implementation and review of record management policies and the related documents to match with Tanzania Information Related Laws and Policies.

Prepare and submit weekly and monthly record management reports to the supervisor

Perform any other duties as may be assigned by his/her supervisor

Qualification and Experience:

We are looking for a certificate or Diploma candidates with background in records management or related field

Multipurpose individual

Good Communication skills (written, verbal or even both) Knowledge of database and computer basics at large

A sound and good track record of confidentiality on information management
Able to work independently and under pressure and still meet deadlines Ability to work long hours

Sound knowledge of customer service principles

An individual who is motivated to grow and advance his/her career through reading and studying

The incumbent should be multitasks individual who can perform secretarial tasks, such as typing,photocopying,receiving calls,

Should be not be above 30 years old. Women are highly encouraged to apply
Application Instructions

Submit your application letter together with an updated CV to The Principal
Earth Sciences Institute of Shinyanga (ESIS)


P.O. Box 1016, Shinyanga

Apply online Website:

Send via Email: principal[at]


The post carries attractive remuneration and fringe benefits, according to ESIS’s Scheme of Service.

Application Deadline:

Thursday, the 3 rd of November 2016 at 17:00pm

To learn more about us please visit us at:


Postal Address: P.O. Box 1016, Shinyanga


Tel: + 255 28 2762854, +255785163274/ +255769426401

Email: info[at]