Personal Secretary - LAPF Pensions Fund

Source Mwananchi,4th Nov 2016

The LAPF Pensions Fund is a social security institution affiliated to the President's Office, Regional Administration and local Government (RAlG). LAPF has its headquarter in Dodoma with zone and liaison offices in Dar es Salaam, Arusha, Iringa Mwanza, MtWara, Rukwa, Kahama, Tanga and Kigoma. LAPF activities have been steadily increasing in the recent past and in response to that, the Fund is seeking to recruit dynamic, committed, honest, qualified individuals who are highly motivated, entrepreneurial - minded and result driven professionals with proven good track record.
The available positions together with their specific requirements are as follows:

Personal Secretary (1 POST)
Job Purpose
Reporting to Administrative Officer, the Secretary will be responsible for all secretarial activities in the office.

Qualifications and Skills
The ideal candidate for this position should have:
i. A National Form IV or VI certificate with principal passes in English and Kiswahili;
ii. Should possess a Diploma in secretarial course from Tanzania
Public Service College or other recognized institution;
iii. With typing stage III, minimum of 80 w.p.m and shorthand 100 w.p.m.;
iv. A Certificate in computer course for windows, Microsoft office, Internet, E-mail and Publisher;

Duties and Responsibilities

Type letter and other documents;
Receives visitors, ascertain the nature of their business and relay information to the executive concerned;
Maintains a diary of appointments, meetings, occasions, official traveling and other scheduled activities for the executives and inform/remind them before and on due date;
Handles incoming mails for personal attention of the relevant executive and ensures that information and correspondences are effectively circulated and managed;
Prepares and facilitates departmental meetings and other meetings and records proceedings;
Take dictations and transcribe accordingly;
Receives telephone calls and book outgoing telephone calls as required;
Attends routine hotel and travel arrangements of the executive;
ix. Keep files sensitive documents and other material in secured
or confidential place; and;
x. Ensures adequate office supplies to the department.
Application Instructions
If you believe you are the right candidate for any of the above positions, please submit your written application, accompanied with certified photocopies of academic certificates and testimonials, a detailed curriculum vitae (CV) with names and addresses (including mobile phone numbers and e-mail of three referees to the address below. The CV should be pasted with your latest color photography.

Submission of your application should be not later than 24th November, 2016. Only shortlisted candidates shall be invited for interview. Job applicants, who will not hear from us, should consider themselves unsuccessful.' 
The Director General,
 LAPF Pensions Fund, Uhindini/Makole Road, 
P.O. Box 1501,
Tel: 255 262321069 Fax: 026-2321701