General Accountant

Location: Nairobi, Kenya
Job Type: Full Time
Qualification: BA/BSc/HND
Category: Finance / Accounting / Audit

The General Accountant will support the Finance and Operations functions by ensuring accurate posting of supplier invoices, timely reconciliation of vendor accounts, and assisting in the management of inventory and procurement processes. The role involves maintaining proper financial records, supporting warehouse operations, and ensuring smooth coordination between finance, procurement, and stores.

Key Roles & Responsibilities

• Posting AP Invoices and Credit Notes: Post AP invoices and credit notes within 24 hours of receipt.
• Processing AP Payments: Post all AP payments, withhold VATs, and withholding taxes within 2 hours of receiving bank statements.
• Allocations and Adjustments: Allocate and pass petty adjustments within 24 hours.
• Reconciliations: Reconcile individual suppliers’ accounts and control accounts by the 5th day of each month. Perform bank reconciliations within 24 hours of receipt of bank statements.
• AP Reporting: Prepare AP ageing report, accrual report, payment register, and spend analysis report by item groups by the 4th day of the month or as required.
• Documentation: Properly document AP records according to company policy.
• Inventory Management: Assist in inventory management, including stock receiving, issuance, and reconciliation. Participate in periodic stock counts and investigations of variances. Support the warehouse team in maintaining proper inventory documentation.
• Procurement and Logistics: Assist in raising purchase requisitions and preparing purchase orders. Liaise with suppliers to obtain quotations and delivery schedules. Follow up on delivery timelines and ensure proper documentation.
• Compliance, EHS and Food Safety: Ensure compliance with company policies and OSHA guidelines. Verify that all activities are conducted as planned and in line with FSMS.

Key Performance Indicators (KPIs)

• Timeliness of Posting AP Invoices and Credit Notes: Post within 24 hours (Target: 100%).
• Efficiency in Processing AP Payments: Post all AP payments and withholdings within 2 hours (Target: 98%).
• Accuracy in Allocations and Adjustments: Complete within 24 hours (Target: 100%).
• Reconciliations: Complete supplier and control account reconciliations by the 5th of each month (Target: 100%).
• Preparation of AP Reports: Complete all required reports by the 4th day of each month (Target: 100%).
• Proper Documentation: Maintain 100% compliance with documentation policies.
• Overall Performance: Achieve at least 95% of all specified KPIs monthly.

Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field.
• Proven experience in accounts payable or a similar role.
• Strong understanding of accounting principles and AP processes.
• Proficiency in accounting software (SAP B1) and MS Office, particularly Excel.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of local tax regulations and compliance requirements.

Method of Application

Interested and qualified candidates should apply via the Ramco Group Careers Page.